BPPE ANNOUNCED/UNANNOUNCED COMPLIANCE INSPECTION CHECKLIST

The unannounced inspection is conducted on-site, pursuant to the California Private Postsecondary Education Act of 2009 (Ed. Code), and Title 5, Division 7.5 of the California Code of Regulations (5 CCR).

In order to conduct an efficient and effective unannounced onsite compliance inspection, we request the following:

• A private room (“meeting room”) with accessible electrical outlets and sufficient desk space for the inspector to work comfortably;
• Owner/Authorized designated individual and personnel with knowledge of daily operations will need to be made available to the inspector and to provide a tour of the institution.

Bureau staff will also need to conduct a student survey as part of the unannounced inspection, if there are any students present. Please note, this survey is anonymous and confidential, and as such all institution staff will be excused from the room, leaving just Bureau staff and students.

Please assemble the following marked materials for the inspector’s review:

• General Information form
• Student Tuition Recovery Fund (STRF) Minimum Requirements form with the most current quarterly STRF assessment/payment verification with a copy of the electronic substantiating data (see the description provided below in the STRF section);
• Annual Report/School Performance Fact Sheet Minimum Requirements form with 2014/2015 supporting data in an electronic;
• The institution’s most recent, audited or reviewed financial statements;
• Copy of enrollment agreement;
• List of all current instructors separated by program;
• List of current students (by name) – separated by program to include program total;
• List of graduates within the last 24 months;
• List of all withdrawn/terminated students within the last 24 months;
• Current advertising and promotional materials used by the institution in both the U.S. and international countries (e.g., brochures, audio scripts or telephone solicitations, internet content) for the last 5 years;
• Class schedules (including break times, names of instructors, subjects, room numbers, and number of students in each class);
• Map of the institution;
• Institution’s organizational chart;
• Copy of school catalog;

File Review:

As part of the unannounced inspection, the inspector will be conducting a random review of the following files:

• Current students;
• Graduate students;
• Withdrawn or Terminated students

Additionally, all faculty files and the Chief Academic Officer’s (CAO) file should be organized and made immediately available for review.

Exit Briefing:

At the conclusion of the unannounced inspection, the inspector will conduct an exit briefing with the institution Owner/Authorized designated individual. During this time the inspector will review his/her findings and what will be required for the institution to come into compliance if any minor violations were found.