Documents for BPPE Compliance Visit

○ Catalog
○ Student Performance Fact Sheets
○ Link to BPPE website
○ Annual Report
○ Program Offerings

Checking Points:

○ All links to the information appear on the main page
○ No broken links
○ Information is current

• Annual report
• Student Performance Fact Sheets
• Programs in teach out

General Information Form

• Submitted quarterly even if the current assessment is $0.
• Includes only California residents

(1) April 30 for the first quarter,
(2) July 31 for the second quarter,
(3) October 31 for the third quarter, and
(4) January 31 for the fourth quarter

• Prepare for the followings:
  • Copies of Assessment Forms
  • Records to substantiate the data reported:
    • ID number
    • First & last name
    • Home address & mailing address & address at time of enrollment
    • Email address
    • Date EA signed
    • Tuition
    • Amount of STRF collected
    • Quarter of remittance
    • 3
    rd party payer ID information
    • Total intuitional charges and charges paid

• Due on December 1
• Prepare for two completed previous calendar years
  ○ Include Financials
  ○ Enrollment Agreements
  ○ Catalog
  ○ Student Performance Fact Sheets
• Review that the data submitted is the same as what is included
  in the Student Performance Fact Sheet
• Posted on the website

○ One for each campus and for each program
○ Must be provided prior to enrollment (before EA is signed)
○ Include required disclosures
○ Template available on BPPE’s website (do not modify the font)

Prepare for the following:

○ Make sure available in every student file
○ Verify that it is on the website
○ Confirm that the template is the same as BPPE’s
○ Initials/signatures are on every page
○ Data back up used to prepare the report

Must bet submitted to BPPE together with Annual Report. 

○ Program start and end dates
○ Program information (length, credit/clock hours)
○ Tuition information
○ Refund policy
○ Cancellation policy
○ Student Tuition Refund Fund information
○ Transferability of credit

Checking Points:

• Every EA update, review BPPE’s Enrollment Agreement Checklist
  and have it ready
• Confirm that statements are consistent between EA, Catalog and Website
• Make sure that EA is signed by student and authorized school
  official

○ New catalog at least every 12 months
○ Any policy or program changes must be disclosed prior to
implementation
○ Must be provided prior to enrollment (signed Enrollment
Agreement)
○ Disclosures (refund policy, tuition, admission, etc.)
○ Program Information (SOC codes)

Checking Points:

• Every catalog update, review BPPE’s Catalog Checklist and have it
  ready
• Provide the catalog to the student prior to enrollment either
  through disclosure (should have a signed copy), in person or by
  email

○ Resume
○ Transcripts
○ Qualifications for licensure programs
○ Professional development
○ Annual reviews

Checking Points:

• List of instructors by program
• Make sure all credentials are up-to-date
• Files are easily accessible

○ For each program offered
○ Educational materials used by program/course
○ Textbooks

Checking Points:

• The list of educational materials ready
• Library resources
• Syllabi by class
• List of textbooks
• List of supplies
• Make sure have sufficient supplies and in good condition

○ Enrollment Agreement/Enrollment Applications
○ Financial aid file – R2T4, ledger card, promissory note, counseling, verification
○ Student Performance Fact Sheets
○ Federal and state disclosures
○ Annual Report
○ Catalog
○ Licensure and programmatic disclosures
○ Proof of high school or equivalent (NOT APPLICABLE)
○ Satisfactory academic progress
○ Complaints
○ Transfer credits
○ Transcript

Checking Points:

1. Three lists of students

• Current
• Dropped (last 2 years)
• Graduated (last 2 years)

2.  Organized files

• Consistency
• If printed, organized in the same order
• Include full student file, but don’t forget to include ledger card, transcript and R2T4 with each file

• Check the admissions packet
• Check admissions checklist
• Maintain brochures, audio scripts, internet content in the last 5 years and organize on a flash drive in advance

Make sure that contents are not in conflict with your catalogs, enrollment agreements, etc.

Employee Manual
Faculty Manual
Student Manual
Catalog
Internship Manual
Brochures
Enrollment Agreement

• Fire drills, elevator inspections, business license
• Floor Plan
• Organizational Chart
• Class Schedules including break times, Names of instructors,  Subject,  Room number,  Number of students in each class